Episode 16: Treat Inactive Vendors the Same as New Vendors

In my blog post published Thursday, January 31st, titled “Vendor Master File: When an Existing US Based Vendor Changes Their Legal Name or Tax ID or Both” I discussed how to update the vendor record when existing vendors make those changes.  I am going to continue talking about these in this podcast by talking about the process to reactivate an inactive vendor, and it’s those inactive vendors that may have had Legal Name or Tax ID changes while they were inactive and not doing business with your company.   Don’t miss the end, an Amazon Alexa command can now find the Putting the AP in hAPpy podcast and I will tell you the quick 5 steps to listen on your Echo.  The podcast is also now on SoundCloud. 

I also reveal the subscriber that won the  “Putting the AP in hAPpy” coffee mug on Feb 1st.  Subscribe today for weekly content, subscriber savings and subscriber bonuses. 

Reference Links:

  • Blog Post: “Vendor Master File: When an Existing US Based Vendor Changes Their Legal Name or Tax ID or Both” http://bit.ly/2WqnXmF

  • Blog Post: “Send a Notification to Vendors After Updates in the Vendor Master File” http://bit.ly/2D3Dks7

#stayhappy #puttingtheapinhappy #vendorsetup #acccountspayable #fraud #areyourvendorsreal #podcast

 Music Credit:  www.purple-planet.com


Debra R. Richardson,


Debra is an accounts payable speaker, consultant, and trainer with over 20 years of experience in AP, AR, general ledger, and financial reporting for Fortune 500 companies including Verizon, General Motors and Aramark.

For the past eight years, Debra has focused on Global Vendor Maintenance, and implemented a vendor self-registration portal for 140k+ global vendors across five Accounting Systems/ERPs. In her consultancy, she focuses on internal controls and authentication to prevent fraud in the vendor master file.